How does Workflow work? Any documentation?

Permalink 1 user found helpful
Hi all

I'm trying to get to grips with the new Workflow feature in 5.6.0.2 but it's not working as I expected it to, and there's no documentation. Can anyone give the community a quick description of how to set it up?

I have two groups (Admins and Editors) and I want Editors to be able to create a page but not publish it, and for Admins to be notified about the new page and publish it.

Attached is how I've set it up, with Admins added to 'Notify on Entry' and Editors excluded from 'Approve or Deny'.

I've attempted to create a page as an Editor and I can do that, except I can't add any blocks to the Areas (might be a separate issue). On the plus side I only have the Preview button and not the Publish button, so that looks good.

When I log in as an Admin I don't have any notification via email or anything and there's nothing in the 'Waiting for Me' list.

Any thoughts? Am I missing the point/idea?

Help much appreciated!

1 Attachment

melat0nin
View Replies:
Steevb replied on at Permalink Reply
Steevb
have you seen the screencast?

http://www.concrete5.org/about/blog/concrete5-sightings/check-out-a...

Does mention workflow for a while.
melat0nin replied on at Permalink Reply
melat0nin
Ah yes, I've watched it now and it's working. It really is incredibly powerful!

There's just one thing -- it's not 100% clear what the workflow events mean:

-Approve or Deny
-Notify on Entry
-Notify on Approve
-Notify on Deny

Approve or Deny makes sense (e.g. Approve/deny publication of a page, approve/deny moving of a page etc) but I'm not clear on the others. Can anyone clarify?
barkingtuna replied on at Permalink Reply
barkingtuna
I have similar questions and have also watched the recommended video. However, after creating the workflow list, adding my administrators group and going a step further and adding the user "admin" to every section, I am not being notified in "Waiting for me" of pending page approvals. I modified a page under another user and it showed pending approval status when done editing. I then logged out and logged back in as admin but there is nothing in the waiting for me area>
melat0nin replied on at Permalink Reply
melat0nin
I'm still confused. It seems that if I set a user to be notified on the creation of a page, they are still notified when they create a page themselves, and they have to approve it, which makes no sense.

I want to have a group (eg 'sub editors') which cannot approve pages, and a user/group ('admin editors') which is notified when a sub editor makes a change and can then approve that change. The notification shouldn't happen when a member of admin editors makes a change, and they should be able to publish pages immediately without having to submit to workflow first.

Does anyone know how I would achieve this? The settings are a bit confusing, unfortunately :)
melat0nin replied on at Permalink Reply
melat0nin
Anyone?
JohntheFish replied on at Permalink Reply
JohntheFish
The question was asked on last week's totally random. The answer was that documentation is on the way.
Dominika replied on at Permalink Reply
Thanks for posting this message. Does anyone know if the documentation has been created yet?
alanski replied on at Permalink Reply
alanski
top of my list today is geting to grips with this.
There appear to be no bug reports so if expected behaviour is not as expected then lets post a bug report ...I'll be seeing how it goes later ...